Mortgage & Conveyance

In its function as Recorder, the office receives and files all deeds, mortgages, and other instruments to be recorded in the public records of the parish.  After these instruments are recorded and assigned filing numbers, they are scanned into our computer system where they are indexed and available for public view.

Conveyance records contain all deeds, exchanges, partitions, judgments recognizing heirs, and other instruments; the effect of which is to transfer real property or interests and rights therein.  Oil and gas leases, mineral sales, royalty deeds, rights of way for pipelines, roadways, telephone and electric transmission lines are included in the Conveyance records.

Plat records contain maps of all original government surveys and subdivisions laid out by developers of city, suburban, and rural properties.  It is through the Conveyance and Plat records that the title to all real estate within the Parish is traced to determine its present ownership and status.  In DeSoto Parish, these records go back to the year 1843.

Mortgage records contain all mortgages, judgments, liens and other encumbrances affecting real estate.  These records are canceled when a proper affidavit evidencing payment or satisfaction is presented and filed.  Once this takes place a marginal notation on the original document denotes the cancellation and the computer records are updated to not the cancellation.

Uniform commercial code filings formerly known as chattel mortgages, are mortgages on moveable property and are recorded in the Clerk’s office.  UCC filings are entered into a statewide computer system, maintained by the Secretary of State.  Public view stations are available in our office to examine UCC recordings.

Mortgage Certificates

A mortgage certificate is a signed certificate from the Clerk of Court’s office showing a list of liens, tax assessments, money judgments and mortgagds affecting a described property.  This certificate will cover a period of ten years.  A Mortgage Certificate must be requested in writing.

Filing & Recording Fees

Item             fee type             fee cost
            Cancellations Mortgage Cancellations (Act 169)
By Obligee of Record (R.S.44:106)
By Paraphed Obligation (R.S.44:107)
By Licensed Financial Inst (R.S.44:109)
By Certificate of Public Officer (R.S.44:108)
Prescribed Mortgage or Privilege (CC 3367)
By Notary (R.S.9:5167E)
By Affidavit (R.S.9:5167.1)
Release Federal Tax Lien Mtg Records
Release Federal Tax Lien Mtg Records
$25.00
$25.00
$25.00
$25.00
$25.00
$25.00
$25.00
$25.00
$30.00
$40.00
            Certified copies             Certified copies           $5.00 for certification and $1.00 per page for the copies.  No outside copies accepted.
            Copies             Copies             $1.00 (per page)
            Document per page             First page Each additional page Each additional page Indexing charge after four names             $20.00 $9.00 (up to 10 pages) $8.00 $5.00 (per name)
            Fax             Fax             $10.00 + $1.00 Per page
            IRS Tax Liens (recorded in Mtg & UCC)             IRS Tax Liens (recorded in Mtg & UCC)             $60.00
Maps, Surveys, Subdivision plats, etc.             Legal size or smaller Each additional 8 ½ x 14 pg (Larger than legal charged on basis of number of additional legal size pages required to record)             $20.00 $9.00
            Mortgage Certificates (10 year search)             One name and one tract Each additional name Each additional tract Each encumbrance over 10 Per year over 10             $20.00 $10.00 $10.00 $1.00 $2.00 per year
            Oil & Gas Mineral Lease             First page Each additional page $10.00             $25.00 $10.00 $5.00 (per name)
            Search Fee             Search Fee             $10.00 Per name
            Stamped copies             Stamped Copies             $2.00

The Desoto Parish, Louisiana Clerk of Court is pleased to offer online access to our Indexing System. Our users should be aware of several items.

  1. While the Clerk’s Office has attempted to preserve the accuracy of this online version, these records are not official and the Desoto Parish, Louisiana Clerk of Court will not be responsible for any inaccuracies that may be encountered.
  2. By using this service, in any form, the user agrees to indemnify and hold harmless the Desoto Parish, Louisiana Clerk of Court and anyone involved in storing, retrieving, or displaying this information for any damage of any type that may be caused by retrieving this information over the Internet.
  3. Records available in this search consist of released record. The term “released” means the records have been recorded, indexed, verified, and released for general public viewing. Please note that there may be records that have been assigned Official numbers but not yet completely indexed or available on this search.
  4. Our fees for Online Services are as follows:

    • Search Index, View, & Print Image—$100 per month
    • One-time Setup Fee—$250
  5. Please contact Jayme Maxie, Meagan Burton, or Sydney Sparks at (318) 872-3110 to set up your account
  6. If you need to modify or cancel your online access, please contact Jayme Maxie in writing at jaymemaxie@desotoparishclerk.org.